When you move your business tools to the cloud, think Microsoft 365, Google Workspace, or Salesforce, you expect your data to be secure. But here’s something most providers don’t advertise loudly: they’re not fully responsible for your backups.
Surprised? You’re not alone. Many Denver SMBs assume their cloud data is automatically protected, but most providers clearly state in their terms that customers are responsible for long-term data retention and recovery. That’s why a separate cloud backup and recovery solution for businesses is a must-have, not a nice-to-have.
Let’s break down how to do this the smart way.
The four best practices.
1. Understand What Your Cloud Vendor Actually Covers
Just because a platform mentions backups doesn’t mean your data is fully safe. Every provider has different terms, and those terms matter. Some back up once a day. Others may only retain deleted files for 30 days. That might work — until it really, really doesn’t.
Pro tip: Take 10 minutes to read your vendor’s backup and retention policy. Knowing exactly what’s included helps you fill in the gaps.
2. Customize Your Backup Based on How You Work
Your backup shouldn’t be one-size-fits-all. How often does your team update files? How much downtime can you afford? What data is mission-critical? These are the questions that shape how often you should back up, what you back up, and where it’s stored.
A solid cloud backup and recovery plan considers:
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How frequently your data changes
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Which users and systems matter most
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Compliance or industry retention requirements
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How quickly you’ll need to restore access
The more tailored your approach, the better it protects what actually matters.
3. Test Your Backup Before You Need It
Backups are only useful if they work when you need them. Testing is how you avoid nasty surprises. And no, once a year isn’t enough.
We recommend testing your cloud backup at least once a week. It doesn’t have to be a full restore, just enough to confirm files can be recovered when it counts.
4. Stay on Top of New Threats
The cloud gives us flexibility. It also expands the attack surface. Ransomware, accidental deletions, phishing—these threats are evolving fast.
A good backup plan helps you bounce back quickly, but staying informed is how you stay ahead. That includes:
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Keeping your systems patched
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Regularly reviewing who has access to what
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Knowing what tactics cybercriminals are using right now.
Let’s Make Tech One Less Thing to Worry About
We’ve helped dozens of Denver businesses build cloud backup and recovery plans that work quietly in the background, so they don’t have to worry about “what if.”
If you’re not sure where to start, or just want a second set of eyes, check out our Backup & Recovery services or get in touch.
It’s your data. Let’s keep it that way. Whether you need help reading the fine print, building your first backup plan, or just want peace of mind — it starts with a conversation.